Relocating your business or office can be
challenging, the key to success is planning and preparation. Breaking down the
complex office relocation process into simple and manageable tasks can make
your move extremely convenient and hassle-free. Use this comprehensive office
relocation checklist to organize your move and be on track.
Preliminary
Tasks
-
Send a notice to present
landlord about termination date
-
Appoint a staff member as move
coordinator
-
Take into consideration the
condition of office equipment and computer. Determine what is to be replaced or
upgraded
-
Advise your staff of location
and date of move
-
Make a change-of-address list
-
Interview and hire the best packers
and movers
General
Pre-Move
-
Book loading docks and
elevators for your moving day
-
Get an estimate from packers and movers and have a contract
in writing
-
Create an inventory of all
office furniture that needs to be moved
-
Create a packing schedule.
Determine what items can be packed in advance and what can be packed last so
that your office can continue to work efficiently with lest interruption
-
Code and label all office
furniture and equipment
-
Order new office furniture, equipment
and stationery
-
Check whether you will get
insurance coverage for the move Confirm all details of the move with your movers and packers and confirm the
value for insurance during transit
-
Get Certificate of Occupancy
and other important license and permits
-
Mail moving notice to banks and
financial institutions, clients and customers, professional organizations,
insurance companies, credit accounts, telephone company, special services and
prospects
-
Determine security procedures
for office relocation
-
Get any special moving or
parking permit
-
Take into consideration
building restrictions during move hours
1 Week
before You Move
-
Arrange with movers and packers to have sensitive
items packed. This include telephone, computers, network equipment and servers
-
Determine packing needs of your
employees and communicate the same with your mover
-
Get all packing supplies. Ask
your mover whether they would use crate or corrugated material. The latter save
money, time, and is environment-friendly
-
Make sure that the boxes are
packed and labeled properly on the basis of office location, content and
importance
On
the Day of Move
Check all items as per the record sheet at the
time of loading and unloading. Your record sheet should match that of the
driver who is responsible for transporting your goods
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